Visiting Scholar Program

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Main Office

Curriculum & Instruction
School of Education
210 Teacher Education Building
225 North Mills Street
MadisonWI  53706

Tel: 608/263.4600
Fax: 608/263.9992

or by contact form

Visiting Scholar Program

This program is intended for researchers and/or scholars from international locations, post-Ph.D. faculty, or Ph.D. students who serve as faculty at international institutions who wish to work with a specific faculty member within C&I. It is intended to support the advancement of a visiting scholars’ research and scholarship and/or to enable collaborative research and planning with C&I faculty. Visiting scholars may engage in various activities while in residence. Individual plans are made with the faculty host. Activities may include: making use of library holdings and other scholarly resources; sitting in on up to two C&I courses (with permission of the instructor); attending on- and off-campus meetings and events. Planning and meeting regularly with the faculty host is an important component of the program.

Duration: To be determined in consultation with the hosting faculty member.  Scholars typically are in residence for either an academic semester or a full academic year.

Cost: There is a one-time administrative fee of $300, to be paid after university approval but before processing paperwork.  All living expenses while at UW-Madison are the responsibility of the Visiting Scholar.  Please visit the following webpage which explains the amount of financial support you must have as a Visiting Scholar.

Application Process:


Step #1.  Choosing a faculty member to work with

You identify a faculty member in C&I who shares your scholarly and research interests. This program is particularly appropriate for those who may already have been in contact with a specific faculty member with whom you wish to work, or who have engaged with a specific faculty member’s work. You request the faculty member to host you as a visiting scholar via email, sending the following:

  • A letter of inquiry detailing your academic position, your qualifications, why you wish to come, what you wish to accomplish while here, a plan of study, and intended length of stay
  • A current curriculum vita
  • Evidence of proficiency in English

Step #2.  Approval process

The potential host faculty member must first agree to work with you, then will sponsor your application for approval from the C&I Executive Committee.  Executive Committee meetings are held monthly during the 9-month academic year.  Once the department has approved your application our department administrator will request approval from the School of Education Dean’s Office. 

Step #3.  Submission of documents

Upon receiving SoE approval, you will be contacted by our office administrative assistant, who will send you a formal invitation and request the following:

  • the dates that you will arrive and depart the United States
  • information verifying how you will support yourself while here
  • a copy of your passport identity page (with photo)
  • copies of your diplomas with English translations
  • if your spouse or child is accompanying you, copies of their passport identity pages and birth certificates with English translations
  • copy of an academic evaluation verifying that your highest degree is equivalent to a U.S. degree
  • a non-refundable $300 (US) administrative fee (check or money order)
  • an application for a DS-2019 document

The letter will contain details regarding what is needed.

Once we have completed processing your DS-2019, you will receive an email from the University of Wisconsin-Madison’s IFSS office with specific information about your visit, and our department will send the original hard copy to you via UPS, so that you may apply for your J-1 Visa.

Step #4:   Planning

You are required to arrange for your own housing while in the US.  The following websites may be a helpful resource:

Step #5: Concluding your stay

At the end of your stay we request that you provide us with a brief report detailing your activities while here, gains made in your scholarship and research, and an evaluation of your experience.

You are also required to inform our department administrator of the date of your departure, and to go to the following website and complete the Visiting Scholar Notice of Departure Form:




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